VeriClock – Employee Time Tracking and Workforce Management

What is VeriClock, and how does it work?

VeriClock is a cloud-based employee time tracking and workforce management platform for businesses managing hourly staff, mobile workers, and teams across multiple locations. It brings together timekeeping, employee scheduling, location verification, paid time off, and reporting for payroll preparation.

Employees record their working hours through a web browser, mobile application, or supported telephone channels. Time entries can include the relevant job, service item, notes, and GPS information. Managers review recorded activity, correct exceptions, approve hours, and prepare data for accounting or payroll systems.

The platform suits organizations that need to connect attendance records with specific jobs and worksites. A contractor, for example, can assign workers to a site, check recorded attendance, and group labor hours for job costing. VeriClock provides the records and integrations supporting payroll preparation; it does not process payroll itself.

What are VeriClock's key features?

• Flexible employee time capture: Staff can clock in and out using iOS and Android apps, a browser, or supported SMS and telephone IVR options. Shared-device kiosk mode supports centralized attendance recording. Managers can review time events, split shifts, track breaks, and retain an audit trail of changes and approvals.
• GPS verification and geofencing: Businesses can capture locations at clock-in and clock-out, define jobsite boundaries, and configure warnings or restrictions. Optional continuous GPS tracking records movement during active shifts and stops when employees clock out. Location requirements can be configured globally or for individual employees.
• Employee scheduling: Managers can create shifts, use templates, configure recurring schedules, and view assignments by employee or job. Conflict warnings help identify overlapping shifts. Reminders and no-show alerts support attendance follow-up, while clocking in from a scheduled shift can prefill job information.
• PTO requests and accruals: Employees can request time off and view balances through web or mobile access. Administrators can define paid or unpaid categories, accrual rules, carryover limits, and approval procedures. Approved absences can appear in schedules to help managers assess coverage.
• Job costing and payroll preparation: Recorded time can be organized by employee, group, job, or service item. Configurable overtime rules and exportable reports support payroll review. Integrations include QuickBooks Online, QuickBooks Desktop, and Sage accounting products, allowing approved time data to move into established financial workflows.

How can businesses use VeriClock?

• Construction and trade contractors: Assign crews to jobsites, associate hours with projects, and review location information before approving time. Job-level reporting supports labor-cost analysis across different contracts.
• Cleaning and maintenance companies: Build recurring shifts for client locations, notify workers about assignments, and investigate missing clock-ins. Supervisors can review attendance across sites through a central account.
• Mobile service teams: Record time against customer jobs, add activity notes, and capture mileage information. Optional shift tracking provides additional context when managers need to review work-related movement.
• Payroll and administrative teams: Check time entries, resolve exceptions, review approvals, and export reports for accounting. PTO records and configured pay categories help organize the information needed for each pay period.

What benefits does VeriClock offer?

VeriClock connects scheduled work, recorded attendance, job information, and payroll preparation within one system. This can reduce repeated data entry and make discrepancies easier to investigate. Managers can review supporting records before approving hours rather than relying solely on submitted totals.

Its location controls are useful for distributed workforces, while configurable schedules and PTO policies support staffing decisions. Businesses can use existing phones, tablets, and computers instead of purchasing dedicated time-clock hardware.

What is the VeriClock user experience like?

The documented workflow combines browser-based administration with mobile access for employees. Managers work with dashboards, schedules, maps, and reports; workers record time, view assignments, and request leave. Company and employee settings control how these functions operate.

VeriClock offers onboarding assistance, a live demonstration, and support by chat, phone, and email. Initial configuration involves defining employees, jobs, permissions, time rules, and any required accounting connections.