MinuteDock – Time Tracking and Client Billing

What is MinuteDock, and how does it work?

MinuteDock is cloud-based time tracking and client billing software for freelancers, agencies, consultancies, accounting practices, and other professional service businesses. It connects everyday work records with project budgets, reporting, and invoice preparation, helping teams organize the hours they spend serving clients.

Users start a timer while working or enter a duration afterwards. Each entry can include a client, project, task, and description. Both billable and non-billable activities can be recorded, giving managers a broader view of how working time is distributed. Entries can be corrected or resumed when work continues.

When billing is due, users select recorded work, apply billing rates, and arrange invoice details. MinuteDock connects with supported accounting platforms so businesses can review and send invoices within their existing accounting workflow. This makes it particularly relevant for service teams whose revenue depends on documenting client work consistently.

What are MinuteDock's key features?

• Flexible time capture: Run, pause, and resume a timer, or add missed work manually with its duration and date. Keyboard-based entry uses @ and # to associate work with clients, projects, and tasks. iPhone and Android apps support logging away from the desk.
• Configurable client billing: Set hourly rates by client, project, task, or team member. Choose the entries to bill, adjust how invoice lines are grouped, and use multiple currencies. Supported accounting connections include Xero, QuickBooks Online, MYOB, Wave, and FreshBooks; Wave requires a paid subscription.
• Budgets and retainers: Track allowances in hours or monetary value, with recurring budgets or totals for a specific engagement. Pinned trackers show remaining allowances alongside timesheets, helping teams review scope before additional work consumes the budget.
• Reporting and client visibility: Filter time by client, project, task, person, date, and billing status. Review unbilled work, export CSV data for spreadsheet analysis, or provide a private client reporting dashboard for checking hours and progress.
• Team access controls: Use roles and permissions to determine who can view rates, manage invoices, edit other people's time, or access particular clients and projects. Individual billing rates and shared budgets accommodate teams with different responsibilities.
• AI assistant connections: Connect MCP-compatible assistants such as Claude or ChatGPT to create or correct time entries and query recorded hours. The assistant records the work and duration supplied by the user; it does not monitor background activity or send invoices.

How can businesses use MinuteDock?

• Agencies and development teams can record implementation, meetings, and support separately, then compare project hours with the original allowance before discussing additional scope.
• Accountants and bookkeepers can monitor recurring client work against monthly retainers and prepare billing details for their connected accounting platform.
• Consultants and freelancers can document calls, research, and delivery work with explanatory notes, making invoice preparation less dependent on reconstructing activities later.

What benefits does MinuteDock offer?

MinuteDock brings time records, agreed rates, budget consumption, and unbilled work into a connected workflow. Businesses can use actual project history to inform estimates, review workload distribution, and identify recorded hours awaiting invoicing. Accounting connections reduce repeated data entry while retaining the accounting platform's invoice branding and payment process. These advantages depend on staff maintaining useful, accurate time records.

What is the MinuteDock user experience like?

The documented interface centers on a time-entry area, editable records, reports, and budget trackers. Users can type entries, resume previous work, and correct details without recreating a record. Setup includes configuring clients, projects, rates, and permissions; connecting accounting software requires administrator access and authorization. Mobile apps complement the browser workflow. This description reflects official documentation rather than hands-on testing.